Help

Welcome to b.square, the B2B matching system designed to help you connect with other participants and organize meetings efficiently.

 

How to Use the Platform

1. Complete Your Profile

  • Go to the Profile section and fill out your company information.
  • Write a clear, engaging description highlighting your products or services. The more accurate and complete your profile, the higher the chance of attracting meeting requests.
  • Complete any additional requested fields to give participants a full understanding of your business.

 

2. Set Your Availability

 In the Availability section, click on the calendar slots to mark:

  • Green: Available for meetings
  • Red: Unavailable for meetings

The system schedules appointments automatically based on your green slots.

Important: Once agendas are frozen (locked by organizers), do not change your availability without informing the event team. If a meeting shows as not schedulable in the Requests section, you can increase your available time to help the system find a matching slot.

 

3. View Participants & Request Meetings

  • In the Participants section, explore company profiles using the search filters to quickly find organizations that match your interests.
  • Click the Eye icon to view a profile in detail.
  • Click Request Meeting to send a request and include a short message introducing yourself or explaining the purpose of the meeting.

 

4. Manage Meeting Requests

  • Prioritize your outgoing requests using the 5-star rating system (5 stars = most important).
  • Respond to incoming requests promptly by accepting or declining them - don’t leave any requests pending.

 

5. Review Your Agenda

  • After meeting requests are confirmed, the system creates your Agenda to optimize your schedule and maximize the number of meetings.
  • Once the agenda is frozen, meetings are locked with fixed dates and times.
  • You can view, print, or share your agenda with others.

 

 

VIDEO CONFERENCING

b.square uses Zoom for all virtual meetings.

  • Meeting links are available directly in your agenda: click Join the Meeting Online to connect.
  • To share your agenda, use the Share Agenda button to copy and send your personal meeting link.
  • For the best experience, use the official Zoom app and review our Zoom Breakout Rooms Tips PDF (available for download).